1. CONNECTING OUR WORLDS - SARASOTA COUNTY TO SOUTH AFRICA

Description

Kelly Ellington, Director of Elementary Curriculum, will introduce presenters Jennifer Vigne and Allison Foster

Recommendation
N/A


Minutes: Kelly Ellington, Director of Elementary Curriculum, introduced Jennifer Vigne, President-Education Foundation, and Allison Foster, Principal-Phillippi Shores Elementary to present the "Connecting Our World's" presenters. The Education Foundation partnered with the Goodwork Foundation to provide a wonderful professional development teaching experience in South Africa. The Phillippi Shores' teachers selected were: Samantha Cataline, Ann Matthews and Jennifer Willis. They spoke of their experience and presented a delightful video.

2. SUPERINTENDENT'S REPORT

Description
N/A

Recommendation
N/A


Minutes: The Superintendent introduced and read a short bio of the two SCSPD SROs on duty at the Board Meeting: Officer Salvatore Gianino and Office John Dominguez

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Bryan Ellis - Trans Rights Stella Shedrinsky - Transgender Rights for Students Vanessa Nichols - Transgender Rights Ryan Francis - Trans Rights Brenda Kent - Trans Rights Lila Kreis - Trans Rights Olympia Fulcher - Trans Rights Ayeola Whitworth - Trans Rights Ruth Beltran - Trans Rights Nathan Bruemmer - ALSO Youth

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: A number of attachments were added: Item #7 - Approval of Instructional/Classified Personnel Report - an Addendum Item #24 - Approval of the Final Budget Amendment for Fiscal Year 2017-2018 - Summary has been attached A total of 5 reports make up the attachments for Item #25 - Approval of the Annual Financial Statements for the year ending June 30, 2018

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Minutes: Motion: Approval of the Consent Agenda with additions and changes as presented. Motion: Jane Goodwin Second: Caroline Zucker Motion passes: 5:0 Shirley Brown made a comment on Item #9 - Reimbursement of Attorneys' Fees. Discussion ensued.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	-
Vote Results
Motion: Jane Goodwin
Second: Caroline Zucker
Shirley Brown	-
Jane Goodwin	-
Eric Robinson	- Aye
Bridget Ziegler	-
Caroline Zucker	-

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 082118 Board Meeting Minutes.pdf
Attachment: 082118 Work Session Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board September 4, 2018 (Regular).pdf
Attachment: Board September 4, 2018 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 9.4.18 Reassignment for Board Agenda.pdf (Confidential Item)

GENERAL ITEMS

9. REIMBURSEMENT OF ATTORNEYS' FEES

Description
Section 1012.26 provides that the School Board shall provide for reimbursement of reasonable expenses for legal services for officers and employees who are charged with civil actions arising out of and in the course of the performance of assigned duties and responsibilities upon successful defense of the action.  An appointed member of the School Board's Financial Advisory Committee, Gabriel Hament, was sued seeking public records connected to his service as a FAC member.  That suit was dismissed and Mr. Hament now seeks reimbursement of attorneys' fees in the amount of $1,472.50.

Recommendation
That the School Board authorize payment in the amount of $1,472.50 to the law firm of Hutton & Dominko, PLLC as reimbursement of attorneys' fees incurred by Financial Advisory Committee member Gabriel Hament in connection with his successful defense of a suit brought against him by Transparency for Florida, Inc.

10. APPROVAL TO MAKE THE 2018-2019 STUDENT PROGRESSION PLAN AVAILABLE FOR PUBLIC REVIEW

Description

The District's K-12 Student Progression Plan for 2018-2019 are ready for public review.  Review period will be September 5, 2018 through October 4, 2018.

Recommendation
That the School Board of Sarasota County, FL make available for public review the K-12 Student Progression Plan for 2018-2019. 

Attachment: Student Progression Plan 2018_2019 Final Draft for Public and Board Review 8_28.pdf

AGREEMENTS/CONTRACTS

11. APPROVAL OF AFFILIATION AGREEMENT BETWEEN CAT DEPOT INC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers to enrolled students a Veterinary Assisting program and the Cat Depot Inc manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skill in a Veterinary/Animal Care Facility. The Cat Depot Inc has agreed to make its facility available for such purposes.

Recommendation
That the Affiliation Agreement between the Cat Depot Inc and the School Board of Sarasota County, FL be approved as presented.

Attachment: Cat Depot Inc.pdf

12. APPROVAL OF AGREEMENT BETWEEN COBB PEDIATRIC THERAPY SERVICES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR PHYSICAL/OCCUPATIONAL/SPEECH THERAPY SERVICES

Description
Contracts with agencies, such as Cobb Pediatric Therapy Services, assist in providing physical, occupational and speech therapy, when direct hire staff are not available. These therapies are related services required by both Federal and State law for students with disabilities.

Recommendation
That the agreement between Cobb Pediatric Therapy Services and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Cobb Pediatric Therapy Services 18-19.pdf

13. APPROVAL TO TERMINATE THE WATSON ENLIGHT AGREEMENT BETWEEN OFFICE DEPOT, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
On August 2, 2016, the district entered into an agreement with the Office Depot, Inc. to work in partnership with IBM and Office Depot to explore the potential of using Watson Enlight as an analytical tool for teachers to create personalized learning systems. Due to the low teacher participation numbers and the significant investment of staff time and resources necessary to support this initiative, staff is recommending discontinuation of the Watson Enlight project. The terms of the existing agreement allow either party to terminate the agreement without cause with a 30 day prior written notice. Upon Board approval, district staff will provide such notice to Office Depot.

Recommendation
That the School Board approve the termination of the Watson Enlight agreement between Office Depot, Inc. and the School Board of Sarasota County, Florida

14. APPROVAL OF AFFILIATION AGREEMENT BETWEEN LIFE CARE CENTER OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
Suncoast Technical College (STC) desires that certain students, and when appropriate, certain faculty members be permitted to visit and utilize the premises of a long-term care nursing facility to afford such students and faculty the opportunity to engage in practical learning and clinical experiences in gerontology and related disciplines.  Life Care Center of Sarasota, a skilled nursing facility licensed by the state in which it does business, recognizes the need for expansion of the educational development of health professionals, and desires to make its premises available for such purposes. STC and Life Care Center of Sarasota desire to affiliate for the purpose of improving care provided to Facility residents and providing practical learning and clinical experiences in gerontology and related disciplines for students and faculty of STC.  

Recommendation
That the Affiliation Agreement between Life Care Center of Sarasota and the School Board of Sarasota County, FL be approved as presented. 

Attachment: Life Care Center of Sarasota 2018.pdf

GRANTS

15. APPROVAL OF THE TITLE IV, PART A: STUDENT SUPPORT AND ACADEMIC ENRICHMENT GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
ENTITLEMENT: Grant funds of $567,834 will provide students with access to a well-rounded education, improve safe and healthy school conditions for student learning, and improve use of technology in order to improve the academic achievement and digital literacy of all students.

Recommendation
That the Title IV, Part A: Student Support and Academic Enrichment Grant application be approved.

Attachment: Title IV Part A.pdf

16. APPROVAL OF CONTRACT BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This contract creates a mechanism to provide Early Head Start services for children and families in the areas of early childhood education, family partnerships, health, mental health, nutrition and parent involvement. Services will be provided at Riverview High School Cyesis Program and North Port High School Cyesis Program.

Recommendation
That the contract between Children First, Inc. and The School Board of Sarasota County, FL be approved.

Attachment: Children First, Inc. Contract 18-19.pdf

FIELD TRIPS

17. APPROVAL OF PINE VIEW SCHOOL'S SPEECH AND DEBATE FIELD TRIP TO YALE UNIVERSITY, NEW HAVEN, CT ON SEPTEMBER 13 THROUGH SEPTEMBER 17, 2018

Description
These students will represent Pine View School in a national high school inter-curricular speech and debate tournament.

Recommendation
That Pine View School's Speech and Debate field trip to Yale University, New Haven, CT on September 13 through September 17, 2018 be approved.

Attachment: PVS Speech & Debate Field Trip - Yale, New Haven, CT.pdf

MATERIALS MANAGEMENT

18. APPROVAL TO AWARD BID #19-0115 FOR FENCE INSTALLATION AND REPAIR SERVICES

Description
Bids to provide 'Fence Installation and Repair Services' were received from three vendors on August 7, 2018. The bids of Bodi and Associates, Inc., and Stewart Tennis Courts & Fencing were the best low bids meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bids of Bodi and Associates, Inc., and Stewart Tennis Courts & Fencing to provide 'Fencing Installation and Repair Services' in an amount not to exceed $750,000.00, be approved as presented.

Attachment: FenceInstall19-011Rec.pdf

19. APPROVAL TO INCREASE PURCHASING LIMIT FOR THE PURCHASE OF MATERIALS OR SERVICES THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment. This is a request to increase the original approved dollar amount for anticipated purchases. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the request to increase the purchasing limit for the anticipated purchase of materials or services through piggyback contracting, be approved as presented.

Attachment: Piggyback Purchases Increase 9.4 REC.pdf

20. APPROVAL OF CLASSFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion Report 9.4.18.pdf

21. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to provisions of law. The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached list of contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggyback 9.4.18 REC.pdf

22. APPROVAL TO INCREASE PURCHASING LIMIT FOR THE ANTICIPATED PURCHASE OF MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS

Description
The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment. This is a request to increase the original approved dollar amount for anticipated purchases. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the request to increase the purchasing limit for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.

Attachment: EXEMPT INCREASES 9.4.18 REC.pdf

CONSTRUCTION

23. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $6,813.11 in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-SEPT04_COs.pdf

FINANCE

24. APPROVAL OF THE FINAL BUDGET AMENDMENT FOR FISCAL YEAR 2017-2018

Description
The General Fund; Special Revenue Fund- Food and Nutrition Services; Special Revenue- Federal and State Grants; Capital Outlay Funds; and Debt Services Funds are being amended to reflect the final results of operations for the 2017-2018 fiscal year.

Recommendation
That the Final Budget Amendments for the 2017-2018 fiscal year be approved as presented.

Attachment: 17-18 Final Budget Amendment Executive Summary.pdf

25. APPROVAL OF THE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING JUNE 30, 2018

Description
Chapter 6A-q0071(2) of the State Board of Education Administration Rules requires that the Annual Financial Report be submitted to the Florida Commissioner of Education no later than the 11th of September each year.

Recommendation
That the Annual Financial Report for the year ending June 30, 2018 be approved by the Board as presented.

Attachment: ESE145 to Board.pdf
Attachment: ESE348 to Board.pdf
Attachment: MDA_2018 to Board.pdf
Attachment: NOTES_2018 to Board.pdf
Attachment: SEFA to Board.pdf

26. APPROVAL OF INTER AGENCY USER AGREEMENT BETWEEN THE SARASOTA COUNTY SHERIFF'S OFFICE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Inter Agency Agreement where Sarasota County Schools Police Department wishes to utilize computer terminals through agents and employees of the Sheriff for entries and access to NCIC and FCIC information systems for law enforcement purposes.

Recommendation
That the Inter Agency User Agreement between the Sarasota County Sheriff's Office and the School Board of Sarasota County, Florida, be approved as presented

Attachment: FCIC CJNET Interagency Agreement.pdf
Minutes: Art Hardy explained Item #26 to the Board - the Interagency User Agreement between the Sarasota County Sheriff's Office and the SBSC. Motion passes: 5:0

Motions:
That the Inter Agency User Agreement between the Sarasota County Sheriff's Office and the School Board of Sarasota County, Florida, be approved as presented	-
Vote Results
Motion: Caroline Zucker
Second: Shirley Brown
Shirley Brown	-
Jane Goodwin	- Aye
Eric Robinson	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	-

27. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Public Hearing to Adopt Final Millage and Budget Meeting - September 11, 2018 at 5:15pm Next Board Work Session - September 18, 2018 at 8:30am Next Regular Board Meeting - September 18, 2018 at 3:00pm